“I’m thinking I could use some help getting more organized and efficient. Going the David Allen route, what would you suggest to get started?”
To begin with, read the article that I wrote for Starvos:
This will be a good start.
The TWO MAIN parts of GTD involve having the right SUPPLIES and a daily SYSTEM
Go get yourself a couple boxes of plain, manila folders.
Or, steal them from the office
I prefer the three tab, because I can see the tabs when they are stacked in the folder rack on my desk
This size works the best for transferring in your brief case.
You will also need a few legal pads. I prefer the squared versions.
STEP ONE: COLLECT
For EVERY thing you have in your life: House, Work, Personal, Hobbies…EVERYTHING, place these in one big pile called STUFF
This can be papers, posters, photos, drawings, emails, voice messages, everything that clutters your desk.
STEP TWO : PROCESS
Using this flow chart, process the stuff:
STEP THREE : MAINTAIN
Every day, you will have new things pile up in your STUFF.
Process these items (I do this in the morning) as described in the flowchart:
IS IT ACTIONABLE?
YES: DO IT, DELEGATE IT, DEFER IT
NO: DELETE IT, REFERENCE IT
This will allow you to THEN focus on your projects:
Everything in your life (projects) should have a FOLDER.
The FIRST PAGE of that folder should have a list of NEXT ACTIONS for that process
Using this system for ALL projects and tasks (Home, Work, Personal), I have reached MIND LIKE WATER and do not stress out about deadlines.
The biggest advantage of this is I TRUST the system.
Once you understand the basic system, here are a couple books to read:
(I recommend the audio versions)